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Live Labs Information

​Please find enclosed all the relevant information regarding registration, conference setup and teardown, delivery instructions, and more.

We kindly ask that you read all the information carefully.

The floorplan for the event can be viewed here.

Event Details


Date: Tuesday 25th March 2025


Postal Address

FAO Stephanie Ellison

ADEPT / Landor LINKS Conference

Grace Suite

Hilton Liverpool City Centre

3 Thomas Steers Way

Liverpool

L1 8LW

See on a map

Important Notes:

  • Advance deliveries must not arrive before Saturday 22nd March 2025

  • Ensure the exhibition name and date are clearly stated on all consignments.

  • Neither Hilton Hotel, ADEPT, nor Landor LINKS will take responsibility for misplaced items.

Live Labs Details

Each of the 7 Live Labs will be provided with the following:

 

  • ADEPT Live Labs branded gazebo

  • 65" TV screen

  • Furniture for the stand

  • Lighting and power

  • Branded A-Board outside your stand.​

The floorplan can be viewed here.

Live Lab Profile & Logo Information Deadline​: Friday 21st January.

All Live Labs must provide all relevant logos for key local authorities, stakeholders, and those working within your Live Lab by Friday, 31st January 2025.

We also request a description of the Live Lab biography to be included on the event website.

 

Delegate Allocation Deadline: Monday 17th March

All guests included in your allocation must be registered with Landor Conferences no later than Monday 17th March.

Please provide the following information at the time of registration:

  • Full name*

  • Job title*

  • Organisation*

  • Email address

  • Any dietary or accessibility requirements

* denotes information that will be used on delegate badges on the day. Please use full job titles and avoid using acronyms.

Setup & Teardown

Exhibition Location: The exhibition is taking place in the Grace Suite

Each stand will be provided with a table, chairs, power sockets, and table linen.​

  • Setup: From 07:30 on Tuesday 24th March.

  • Stands must be fully set up by 09:00, when registration begins.

  • Breakdown begins after the closing plenary on the final event day.

Please be advised that refreshments during the event will be served in the exhibition zone.

 

Access to the Loading Bay for large trucks is via Liverpool One Shopping Centre which must be pre-arranged through Landor LINKS, The Hilton hotel & Liverpool One on request.

This gives access to under the hotel and through to the goods entrance.

Please confirm the details by emailing conferences@landor.co.uk by Monday 17th March.

At no point is any equipment to be brought through the front entrance of the hotel unless authorised.

All equipment must be brought through goods lift at the hotel. On arrival at the hotel, please inform a member of the Front Desk and a staff member will lead the way for loading equipment into the building and up to the Event Space on 1st floor.​​​

Discounted Hotel Rooms

We’re pleased to announce that we have secured an exclusive 15% discount at the Hilton Hotel for all conference attendees (subject to availability).

To take advantage of this offer, please book your room using the following link:

Hilton Booking Link

Please note that bookings made via this link are solely between the client and the hotel.

Landor LINKS and ADEPT accept no responsibility for incorrect bookings.

Vehicle Parking

Liverpool One Q Park offer a 30% discount to all delegates and visitors to the hotel. All delegates must prebook using code HQPLO30. They will need to input their vehicle registration, and arrival / departure time.

Bookings can be made by visiting https://www.q-park.co.uk/en-gb/cities/liverpool/liverpool-one/

Post-Event Logistics

For items being returned via courier:

  • Pack, label, and deliver items to the Front desk / Concierge team before leaving the hotel. 

  • All items must be collected by 11:00 on Thursday 27th March.

Queries?

For any questions regarding the event, please contact the appropriate department:

Please note: All conference slides must also be sent to Mark at conferences@landor.co.uk.

The Department for Transport Logo
ADEPT LIVE LABS 2: Decarbonising Local Roads
ADEPT

Live Labs 2 is a three-year, £30million, UK-wide programme funded by the Department for Transport and managed by ADEPT that will run until March 2026. Live Labs 2 is leading the decarbonisation of local highways infrastructure and assets.

The Live Labs Expo 2025 is supported by:

Headline Sponsor:

ATKINS Réalis

Sponsored by:

Organiser address

 

Landor LINKS
Apollo House
359 Kennington Lane
London
SE11 5QY
 

Email: 

conferences@landor.co.uk

 

Phone: 

+44(0)20 7091 7865

Book now

Register interest

Contact organisers

 

For programme and speaking enquiries – contact Juliana O'Rourke

For exhibiting and sponsorship information – contact Daniel Simpson

For booking enquiries – contact the events team

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Venue address


Hilton Liverpool City Centre

The Grace Suite

3 Thomas Steers Way

Liverpool

L1 8LW

Landor LINKS

©Landor LINKS Limited.

 
Landor LINKS Ltd.is registered in England and Wales No. 02346104 VAT registration number: GB672079520 

Landor LINKS is a carbon-aware event organiser. We seek to minimise the carbon footprint of all the events we organise. We carefully select venues and the companies within our supply chain. We strive to make it as easy as possible for our attendees and exhibitors to work together to minimise carbon emissions.

 

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